Birchip Community Leisure
Centre Inc.
Annual General Meeting
Minutes
Wednesday 26th
August, 2009
PRESENT: James
Goldsmith, Julie Coffey, Mark Bowen, Fiona Best, Warrick Mc Clelland, Claire
Browne, Bryan Hogan, Leon Hogan, Jess Round, Tara Lehmann, Heather Hogan
APOLOGIES Bernadette
Hogan , Deb Barber, Claire Cook, Frances Lee, Jake Noonan
Moved M. Bowen Seconded W. Mc Clelland
“that apologies
be accepted”. Carried
MINUTES OF PREVIOUS AGM MEETING
Moved B.
Hogan Seconded
L. Hogan
“that minutes of
previous meeting August 26th 2008, be accepted”. Carried
CORRESPONDENCE
Inward
– Nomination
forms
TREASURER’S REPORT- Deb Barber
Presentation of
audited financial statements from WHK Thomson.
Income statement
presented an Operating Loss of $8614. (2008 loss was $6884) Includes depreciation expense of $10,000 each
year
Bar sales income
down $5024, interest down $2230, Memberships up $1369, Hall & Kitchen hire
down $2350, overall income down $15,400
Wages down $9260,
Repairs & maintenance down $5000,
Expenses down overall $15,700
Moved T. Lehmann Seconded W. Mc Clelland
“that the auditors
financial reports be accepted”. Carried
PRESIDENT’S REPORT – James Goldsmith
ELECTION OF OFFICE BEARERS
After advertising
calling for nominations the following single nominations have been received for
each executive position. All duly
elected
President
Nomination
James Goldsmith
Moved Fiona Best Seconded Bryan Hogan
Senior Vice President
Nomination
Fiona Best
Proposed James Goldsmith Seconded Bryan Hogan
Junior Vice President
Nomination Jacob Noonan
Proposed James Goldsmith Seconded Julie Coffey
Honorary Secretary
Nomination
Julie Coffey
Proposed James Goldsmith Seconded Bryan Hogan
Honorary Treasurer
Nomination
Deborah Barber
Proposed Julie Coffey Seconded James Goldsmith
Committee nominations received
Frances Lee
Proposed Eileen Smith Seconded Russell Christie
Bryan Hogan
Proposed James Goldsmith Seconded Fiona Best
Eileen Smith
Proposed Kevin Delaney Seconded Sharon Foott
Jessica Round
Proposed Simone Christie Seconded Angela O’Donnell
Claire Cook
Proposed Chris Cook Seconded Julie Coffey
Mark Bowen
Proposed Heather Hogan Seconded Claire Browne
Heather Hogan
Proposed Mark Bowen Seconded Warrick Mc Clelland
Warrick Mc
Clelland
Proposed Fiona Best Seconded Tara Lehmann
Tara Lehmann
Proposed Fiona Best Seconded Mark Bowen
Leon Hogan
Proposed Andrew Lee Seconded Noeline Hogan
Bernadette
Hogan
Proposed Tara Lehmann Seconded Simone Donnellon
11 nominations received for the 11 vacant
positions, all duly elected.l
Election of 3 committee members for House
Committee
Tara Lehmann,
Julie Coffey, Frances Lee nominated for House Committee
GENERAL BUSINESS:
1. Membership
Fees
Presently 260 financial members. Currently $27.50 including gst
Discussion on holding or
increasing fee.
Moved F. Best Seconded H. Hogan
“that membership fees be set at $30 including gst”. Carried
2. Auditor
2009/2010
WHK Thomson have been appointed auditor for previous
four years. Discussion – happy with WHK
service, have provided audit in time for AGM , business employing locals, easy
access.
Moved L.
Hogan Seconded H. Hogan
“that WHK Thomson be appointed auditors for
2009/2010”. Carried
3. Meeting
Times & Dates
Traditionally a Committee of Management meeting is
held on the last Wednesday of the month.
7.30 p.m. start has been trialled for last six months.
Moved B.
Hogan Seconded W. Mc Clelland
“that during daylight saving period meetings commence
at 8.00p.m. and during non daylight saving period meetings commence at 7.30
p.m. “. Carried
Meeting closed