Birchip Community Leisure Centre Inc.
General Meeting Minutes
Wednesday August 26th , 2009
PRESENT: James Goldsmith (Chair ), Julie Coffey, Mark Bowen, Fiona Best, Warrick Mc Clleland, Claire Browne, Bryan Hogan, Leon Hogan, Jess Round, Tara Lehmann, Heather Hogan
APOLOGIES : Claire Cook, Bernadette Hogan, Deb Barber, Frances Lee, Jake Noonan
Moved M. Bowen Seconded W. Mc Clelland
“that apologies be received”. Carried
MINUTES OF PREVIOUS MEETING
Moved: W. Mc Clelland Seconded: H. Hogan
“that minutes of meeting 28th July 2009 be accepted as a true and correct record” Carried
BUSINESS
ARISING
- Boiling water unit – ordered
- Cash register
- Red Line area signage/indication – haven’t followed up with Liquor License board yet
- Water supply & pressure further to Tony Collins visit - reported that Tony had put line to downstairs from meter and upstairs would be supplied from tank. Await reports from Saturday.
-
CORRESPONDENCE
Inward – Birchip P-12 School request for use of facilities for athletics sports
Anthony Judd , Buloke Shire – Advising 2 submissions for services for the master plan received from Bendigo companies and advising of a meeting date to be confirmed.
Kevin O’Reilly – Buloke Shire , toilet block at entrance has been secured, and is on five year capital works program for demolition .
Anthony Judd – Buloke shire, Council will fund laying of pedestrian track from road to northern toilet block at cost of $750, bitumen sealed.
Outward- Clubs – notification of decision to self manage grounds maintenance
Clubs – notification of annual general meeting
RT Liston Contracting – notification of unsuccessful tender
Kevin Weinert – thanks for quotation for water unit cupboard
Brad Ryan – thanks for quotation for bar heaters
Moved B. Hogan Seconded H. Hogan
“taht correspondence be received”. Carried
TREASURER’S
REPORT
July financials will be presented with August
reports as records have been with WHK for auditing purposes.
Budget will be prepared for 2009/2010. Should be thinking of wish list items for budget consideration.
Invoices to pay D& M Services $2085.60 for works at AWB site from Grant funds remaining
Moved W.
Mc Clelland Seconded M. Bowen
“that invoices held by “Treasurer be paid ”. Carried
CENTRE/FACILITIES REPORT- Julie Coffey
Ongoing issues/still under consideration – Shire (Kevin O’Reilly) fire fighting solutions; Public Liability insurance; solar or heat pump hot water.
- Water (lack of supply & pressure) to building when showers on. Tony Collins has been working on.
No written report. James spoke to Bobby and he believes his contract will be fulfilled on Monday.
Golf hoping for mow next week, getting longish now. Equipment expected to be delivered Tuesday. Ted Coffey will operate until the job is advertised. Commonwealth Bank loan will fund equipment. Bobby was offering a mower same as Wedderburn but newer and less cost. Wedderburn Mowers checking over and servicing to see if good option. If so, would buy two from Wedderburn and the one from Bobby.
Cricket pitch mower needs replacing approximately $4000. Applying for a grant and hoping for successful but asking Leisure Centre to buy as part of equipment purchase. Club will continue to do mowing.
Moved W. Mc Cllelland Seconded M. Bowen
“that
Leisure Centre buy cricket mower “ Carried
WATER
REPORT – BRYAN HOGAN
Currently golf club dam at 20%, holding dams at 70% capacity. Drain running yesterday from recent rains.
99% certain of obtaining the reservoir water but not until late September. All this would take us into having supply over the summer to maybe March.
School are seeking a couple of weeks watering for their new football oval turf until the GWM Water connection from their flush water overflow is established. They are offering excess water from this flow to be sent to the golf club dam for recreation reserve use when available.
Further information from a meeting will determine how much water will be available and used by the school and how much might be excess. This could certainly go a way to compensating for the lost water due to channel system decommissioning. Would also mean we don’t have to rush into preparing a pipe from the Beulah Road pipeline meter to a tank in case of having to buy water.
Moved B. Hogan Seconded W. Mc Clelland
“that school
request for additional watering to see their oval through to GWM supply
date occur and to meet with school
regarding excess supernatant GWM water going to golf club dam ”. Carried
Leisure Centre have managed water recycling system since amalgamation with Recreation Reserve Committee. System still requires checking every two or so days to ensure pumps don’t get stuck on, etc. Recommend sub-committee to continue maintenance.
Bryan gave his personal thanks to Bobby Liston for his technical support to the system. Knowledge and skills Bryan doesn’t have.
OVAL
– Leon Hogan
First semi-final Sunday 6th September. Footballers commenting ground too hard. Leon and James have set the watering systems for oval and hockey.
Thanks to Leon and James for the considerable time spent learning the system.
SOCIAL/PUBLICITY
REPORT – FIONA BEST
Signage quote still coming, signwriter overseas.
Footy Tipping competition successful, last week this week. Mark Bowen in top spot.
Fiona will try to do some media reports.
GRANTS
REPORT
Buloke
Shire Community Drought Fund Grant
$25,000 granted , $18,750 (75%) received May 2007.
Given as a contribution towards two applications (decking and playground).
Balcony extension, Northern extension,
playground grant application to Small Towns Development Fund successful
$170,000. Site meeting with some
committee members and Philip Vaudrey , Shire consultant engineer, sought to
redevelop plans slightly to allow extension into netball roms and a wider
northern extension. Working drawings now
complete, Anthony Judd, project manager, will attend next meeting to outline
public tender processes.
Community
Water Grant $45,455 received Feb 2007
Project to bring water from AWB to school. Stuart Nicholls completed piping from Goodwins paddock under road to AWB site ($8368). School organising these works. $5313 balance of grant remaining. Invoice from Dave Valentine $2065 for works
Community
Facility Funding Program $8500 Buloke Shire hold funds
Recreation Reserve Master Plan for BCLC & Sea Lake Recreation Reserve , $5000 cash contribution being made by Shire.
Anthony Judd has sent project brief to two Bendigo firms to quote on, feels that located closer and semi country better understanding of rural issues. Submissions received from them and now date for meeting of Sea Lake and BCLC will be arranged.
GENERAL
BUSINESS:
1.
Reserve Maintenance Subcommittee report
Dealt with in Curators report
2.
Working Bee prior to Semi Final?
Working bee to remove junk in and around sheep shed and pile of dirt near horse stalls. Friday 3pm. Bryan will bring front end loader and truck. Thanks to Bryan, Warrick, Leon ,Mark for indicating intention to attend.
Pete has varnish to repaint the tables and chairs on verandah.
3.
Sub-committees
Publicity – Nominations accepted by Fiona, Jess, Claire, Tara , James
Water – Nominations accepted by Bryan , Leon, James and to co-opt Bobby Liston
Meeting closed 9.10 p.m.