Birchip Community Leisure Centre Inc.

General Meeting Minutes

Wednesday 24th February,  2010

 

PRESENT:                James Goldsmith, Julie Coffey, Deb Barber, Mark Bowen, Frances Lee,

Tara Sharp, Fiona Best, Leon Hogan , Eileen Smith. 

 

APOLOGIES :                                             

 

MINUTES OF PREVIOUS MEETING – January 2010

 

Moved F. Lee                                                             Seconded        E. Smith

“that minutes of November  meeting be accepted”.                          Carried 

 

BUSINESS ARISING

Jayden Pickering and Shannon Koops are plumbing in Birchip at the moment. 

Birchip Forum Permit Application – no notification from Shire following December conciliation meeting. 

Cemetery meter – Leon Hogan reported there is a meter on the recycled water system out there.

 

CORRESPONDENCE

Inward –          Liquor Licensing Board – red line area

 

Outward-         nil       

 

                        Moved             T. Lehmann                             Seconded         J. Round

                        “that correspondence be accepted”.                                       Carried

 

TREASURER’S REPORT – Deb Barber
Bar profit for January $3,258 , expenses $8,538 includes quarterly power and quarterly superannuation coming in same month,  tennis watering system controller replacement & sprinklers, repairs to oven (new igniters),

Fees for liquor license (Full Club $795 &  Limited License $397) have tripled. 

 

Additional income $2,340 good collection month for memberships. 

Loss for month $388, loss for 7 months $6,206. 

Bank account balances at 31-01-10    Cheque $13,373,  On line Saver $19,029

 

Moved             F. Best                                                 Seconded         T. Lehmann 

“that  financial reports be accepted and invoices approved for payment”.                            Carried  

 

CENTRE/FACILITIES  REPORT- Julie Coffey

-     Need to organise a meeting with Tony Collins and football and netball to turn on and test water with all showers going.  Can someone volunteer to organise this please?  Eileen offered to contact Tony and organise to meet and test water.

 

-     Grease trap blockage-  Joel Lloyd plumber visited twice , hopefully not blocked now.  Joel also repaired twisted flashing on south end roof over squash courts and down pipe into tank at kiosk.

-     Served 34 meals Friday week ago, advertised as a members bonus night, had memberships renewals on the night.

Have advertised meals for this Friday and fortnightly after that until Thursday night teas start.

Should we try to get Brodie Glen on one of the Friday nights?  Cost approximately $300.

 

-          Lions Club are holding a Market Day at rec reserve on the Sunday after quarterhorse races.

-          Netball Club are awaiting outcome of their application for Country Football Netball grant of $20,000 which is being decided today and hopefully outcome will be notified very soon, so if successful funding agreement can be completed and hot mix resurfacing done prior to season start.  If not successful, loans have been obtained from organisations in order to complete the works.

-          Contact Brad Ryan – bain marie still not working  

     

RESERVE MAINTENANCE SUB COMMITTEE REPORT  – Frances Lee

34 hours for Ted for January.  Oval and tennis mowing, Slashing and spraying and sprinkler repairs.  Tank on golf course overflowing, fixed ball. 

 

Hockey Club have rolled their field.

WATER REPORT – BRYAN HOGAN

 Holding dams are probably at a combined 20% .  Golf club dam 10%, has been receiving abit of water over last two weeks from school and probably has risen 6 inches.  In winter when school not using as much water could be a real harvesting period, would definitely go towards making up some of the loss from channels. 

A leak in the golf club dam pump pipe was repaired.

Tennis courts need to stop watering as soon as season finished so that hockey can be thoroughly watered for two weeks to establish.

Still in contact with GWM water over obtaining access to resi water, pipeline pumps haven’t been turned on yet, so GWW waiting on granting any access until after then.   Will need this water if it doesn’t rain in next two months. 

Bryan would like to get Greg Rymer to take out some bank in the small square dam to send water into where the pumps are lying low.  $500 of work.  Previously approved $2500 of seepage control work in channels didn’t end up being required as yet.

 

Check with GWM Water , could have concession for voluntary organisation on service charge.   

 

SOCIAL/PUBLICITY REPORT – FIONA BEST

   Footy tipping commencing soon.

GRANTS REPORT

Buloke Shire Community Drought Fund Grant

$25,000 granted , $18,750  (75%) received May 2007.

Given as a contribution towards two applications (decking and playground).

 

Northern extension, application to Small Towns Development Fund successful $170,000. 

Anthony Judd the project manager for Council.

 

 

Community Facility Funding Program $8500 Buloke Shire hold funds 

Recreation Reserve Master Plan for BCLC & Sea Lake Recreation Reserve , $5000 cash contribution being made by Shire.

CommunityVibe plan due soon.  

GENERAL BUSINESS:

 

1.      Cricket Club mower grant cheque

Gary Living presented a cheque for $3800 from a volunteers grant towards the purchase of the cricket club turf mower and thanked the Leisure Centre for support with the initial purchase.

 

2.      Aerodrome Paddock

Fiona suggesting a soil test needed.

Moved                      F. Best                                     Seconded         E. Smith

“that approximately $100 be spent on a soil test”.               Carried

 

3.      Cricket Finals

Long weekend and possibly grand final held here.

 

4.      Bar Prices

Soft drink $2.50 in cafes and other establishments. Do Leisure Centre increase from $2.00 to $2.50.    Agreed keep at $2 and try to buy on specials.