Birchip Community Leisure Centre Inc.

General Meeting Minutes

Wednesday 27th JANUARY 2010

 

PRESENT:                James Goldsmith, Julie Coffey, Deb Barber, Tara Lehmann, Fiona Best, Leon Hogan, Mark Bowen, Frances Lee, Eileen Smith

 

APOLOGIES :          Warrick Mc Clelland, Jess Round  

                                   

Moved F. Best                                    Seconded        D. Barber  

                                    “that apologies be accepted”.                                                 Carried

 

 

 

 

MINUTES OF PREVIOUS MEETING – November  , 2009

 

Moved T. Lehmann                                                   Seconded        M. Bowen

“that minutes of November  meeting be accepted”.                          Carried  

 

BUSINESS ARISING

 

 

CORRESPONDENCE

Inward –         Liquor Licensing Board – red line area

 

Outward-        nil       

 

                        Moved             T. Lehmann                           Seconded        J. Round

                        “that correspondence be accepted”.                                      Carried

 

                         

                       

 

TREASURER’S REPORT – Deb Barber
Bar profit for December $2025.   Expenses $5,508.

Bank account balances at 31-12-09  Cheque $13,377 and On line Saver $28,929

 

Discussion on whether to cease weekly Buloke Times advert, okay if updated with relevant information.  Do people notice the messages in it?

Need  some events to generate income. 

 

Moved             D. Barber                                            Seconded        F. Best

“that  financial reports be accepted and invoices approved for payment”.                          Carried  

 

CENTRE/FACILITIES  REPORT- Julie Coffey

-     Ongoing issues/still under consideration   – Shire (Kevin O’Reilly) fire fighting solutions;  Public Liability insurance; solar or heat pump hot water.  

-     Lowes Windows have replaced the broken window on front balcony , $500 approx

-     Most window curtain tracks need replacing, curtains are in good order.  Will arrange a quote from House to Home.

-     Bitumen – concern has been raised with Kevin O’Reilly over the exposed tar .  

 

RESERVE MAINTENANCE SUB COMMITTEE REPORT  – Frances Lee

 

Reserve and sporting fields looking good.  Ted has averaged 35 hours per month.  Recent works on top of normal mowing has been spraying and cleaning out water control shed.

Summer rain has required more rough mowing than usual.

 

WATER REPORT – BRYAN HOGAN

 

James reported a new control box for tennis courts is required and some solenoids were replaced.

 

Leon reported that he had been told that the GWM overflow water hasn’t been directed down from the school tank when it is full,  it has been going out to the AWB.  Eileen will check this out at school.

 

The school paid for the bypass system to direct water to the golf club dam in times of tank overflow.  This cost $6000. 

 

SOCIAL/PUBLICITY REPORT – FIONA BEST

  

GRANTS REPORT

Buloke Shire Community Drought Fund Grant

$25,000 granted , $18,750  (75%) received May 2007.

Given as a contribution towards two applications (decking and playground).

 

Extensions application to Small Towns Development Fund successful $170,000. 

Anthony Judd the project manager for Council .  Nothing to report yet.   

 

 

Community Facility Funding Program $8500 Buloke Shire hold funds 

Recreation Reserve Master Plan for BCLC & Sea Lake Recreation Reserve , $5000 cash contribution being made by Shire.

CommunityVibe met with club reps today and the public up the street. 

 

GENERAL BUSINESS:

 

1.      Planning Permit Mediation Meeting

Fiona reported on the meeting held on 16th December with Town Planner John Edwards, some Shire Councillors , Leisure Centre representatives and Neil Davis. 

Fiona explained Leisure Centre position to the meeting, put simply the centre cannot afford to pay for water for the reserve fields and that years of management and money had been contributed to the water recycle system by the Leisure Centre.  And that the Leisure Centre have never had objection to excess water being made available for the park.

 

She commented that the tapping had always been made available to the forum to the Abbott Street dam so that in times of excess water would be available

Agreed that the Leisure Centre would likely withdraw its objection if a water users committee were formed to be chaired by the Leisure Centre and if the tapping were made to the Abbott Street dam.  These are solutions previously submitted to the Forum by the Leisure Centre.

Shire want to instigate an independent review of the system to see what effect tapping into the main pressurized line would have on the system.

No follow up received as yet from the Shire  

 

2.      Dumpezy

Still questions.  Why not caravan park?  Frances will check out at next Forum meeting.

 

3.      Liquor Licensing

As reported to committee, two Liquor license compliance officers visited the centre on a Monday night.  Just making contact prior to the football season when they would be back and when the Operation Razon group would be expected to make a visit.  Need to keep visitors book up to date and sign in non members.

Complying with the requirement to not have drunken persons on the premises is a difficult one to deal with , both in terms of the customer and what is drunk.  Pete finds this difficult.

 

4.      Aerodrome Paddock

Pool committee have finished with use of aerodrome paddock.  Robbie Lee has generously offered to spray the paddock for use for agistment.  Fiona has spoken to Bryan and made some investigations.  200 acres,  April crop wheat suggested. Soil test required.  Need to manage input costs – fertilizer, fuel , spray, sow early so that time and machines not required while farmers need same for their own property.

 

 

5.      Members

Membership renewal letters have gone out.  Mark will keep register updated and send reminders and invitation to possible new members.

 

6.      Kiosk guttering       

James reported that all works on roofing and plumbing at the reserve needs to be done by a registered tradesman and a certificate of compliance received.  While the Shire carpenter was repairing the down pipe to the tank at the kiosk, a Plumbing Inspector turned up and cited that various offences and fines that could be applied to the worker and the Shire.