Birchip Community Leisure Centre Inc.
General Meeting Minutes
Wednesday September 30th , 2009
PRESENT: James Goldsmith (Chair ), Julie Coffey, Eileen Smith, Mark Bowen, Leon Hogan, Heather Hogan, Frances lee, Tara Lehmann, Bernadette Hogan, Warrick Mc Clelland, Deb Barber
APOLOGIES : Fiona Best, Bryan Hogan, Jessica Round
Moved
M. Bowen Seconded W. Mc Clelland
“that
apologies be received”. Carried
MINUTES OF PREVIOUS MEETING
Moved: W. Mc
Clelland Seconded: H. Hogan
“that minutes of
meeting 26th August , 2009
be accepted as a true and correct record” Carried
BUSINESS
ARISING
- Boiling water unit – delivered, Leon Hogan fixed to wall and Brad Ryan to complete electrics.
- Cash register – operational
- Thanks to Bryan, Warrick, Mark , Ted and Leon for working bee prior to final to remove dirt pile and rubbish around sheep pavilion area.
- Cricket Club mower – delivered, $3800, not working properly , returned for fixing.
-
CORRESPONDENCE
Inward – Greg Currie Good Sports Program – seeking to implement stage 3 of Leisure Centre accreditation
Anthony Judd – two submissions for Master Plan quotation
John Edwards , Buloke Shire Town Planner, notice of meeting for mediation of Forum planning permit objection (date not suitable, no rescheduled date advised)
Outward-
Motion to move acceptance of correspondence
Moved W.
Mc Clelland Seconded D. Barber
“that
correspondence be received”. Carried
TREASURER’S
REPORT
July & August financials presented. Bar profit Jul-Aug $19,837, expenses
$28,950 other income $1, 183 loss $3,077.
Paid 1/4rly power and yearly audit charge, yearly workcover, 1/4rly superannuation, gas
Major coolroom repair expense $2,143, Quickbooks program upgrade required $528, cash register $894,
Bank Balances $73,880. ($19,000 grant funds )
$57,795 invoices to pay includes 2 mowers $42,000. $30,000 Shire funding to come October. Monthly curator contract charge ($3,184) will be gone and monthly grounds maintenance costs will be less and mower cost can be recovered to reserve.
Moved D. Barber Seconded Bern Hogan
“that Treasurers
report be accepted & invoices paid”. Carried
CENTRE/FACILITIES REPORT- Julie Coffey
- Ongoing issues/still under consideration – Shire (Kevin O’Reilly) fire fighting solutions; Public Liability insurance; solar or heat pump hot water.
- Water (lack of supply & pressure) to building when showers on. Tony Collins spent alot of time working on, but on final day water to netball rooms was lacking. Fears problems with pipes under building.
- Toilets – after a false start hopefully the ladies toilet leak of water on floor has been fixed in the week following the football presentation day by Gordon Bell.
North exterior blockage on finals day , Gordon Bell couldn’t find any fault.
- Shire lay crushed rock as walkway to northern toilet blocks as per request
- Leon has siliconed leak in roof after Friday’s rain.
- Pete attended Liquor Accord meeting in Donald last Wednesday.
- Busy September for Pete and Bern and Helen with final and breakups.
- New electric kettle missing from kitchen
Discussion on exterior reserve toilets condition. Old , in need of upgrade.
Moved F. Lee Seconded W. Mc Clelland
“that
letter to Shire be written seeking upgrade to exterior toilets, paint, new toilet seats”. Carried
Groundskeeper job has been advertised in paper. Ted Coffey presently performing works until successful applicant appointed. 28 ˝ hours worked for September, included finals preparation & rubbish removal, some golf mowing, cleaning exterior toilets. Clean out of mower shed required. Good results and reports on mowers to date.
Bern Hogan expressed concerns that applications for the advertised position were going to subcommittee spokesperson and not officially to the Leisure Centre executive or posted to centre address. Advert in paper didn’t look very professional. Discussion at previous meeting about confidentiality and thought that consensus was that Executive to receive applications and selection panel be executive plus one member of subcommittee.
WATER
REPORT – BRYAN HOGAN
Dam 75% full, good run off from rains after initial rains and drain dampened.
GWM not intending to release reservoir water now, as consider they can use it through the treatment plant.
Meeting with school representatives discussed the GWM water excess.
Leon and James have stopped watering to hockey and started tennis courts watering programme.
OVAL
– Leon Hogan
SOCIAL/PUBLICITY
REPORT – FIONA BEST
Footy tipping competition was a draw between Kerrie Walder and Mark Bowen
Important that social activities be promoted. Donald Probus December meeting at centre.
GRANTS
REPORT
Buloke
Shire Community Drought Fund Grant
$25,000 granted , $18,750 (75%) received May 2007.
Given as a contribution towards two applications (decking and playground).
Balcony extension, Northern extension, playground grant application to Small Towns Development Fund successful $170,000. Candy Broad MP attended centre on Friday to officially announce the funding.
Working drawings complete, but now Shire have resubmitted them for costing and are awaiting result before they put out tender advertisement.
Community
Facility Funding Program $8500 Buloke Shire hold funds
Recreation Reserve Master Plan for BCLC & Sea Lake Recreation Reserve , $5000 cash contribution being made by Shire.
Meeting of Sea Lake representatives, Anthony Judd and James and Julie telephone interviewed two tendering companies. Communityvibe were the selected business to complete the Masterplan. Meeting to be held Thursday with Communityvibe and committee reps.
GENERAL
BUSINESS:
1. Goodsports Accreditation
Level 3
Recommend inviting Greg Currie to October meeting.
2. Bonus for Pete Garley
Moved E. Smith Seconded H. Hogan
“that Pete receive a $500
bonus’. Carried
Meeting closed 8.40 p.m.